Subtract the time already spoken for
Available hours are not contracted hours. Take out meetings, leave, support coverage and any other commitments before entering the week’s capacity.
Plan a week your team can actually do
Put people, available hours and this week’s work in one clear plan. See who has room and who needs help.
Estimate pieces of work
Give each task a name and an hours estimate. Split a large project into useful pieces. Add a note explaining a dependency or a date your team should check.
Fix individual overloads first
Spare hours across the team can hide one overloaded person. Review each lane. Move work only when the new owner has the skills and context to do it.
Review the plan together
The board is a planning aid, not a timesheet or a promise of delivery. Download the plan and agree on priorities with your team. Update it when circumstances change.
A planning tool makes assumptions visible. Check the source figures before acting.