Start with actual availability.
Add the hours each person can spend on planned work, after meetings, leave and other commitments.
Give every person a realistic week.
Put people, available hours and this week’s work in one clear plan. See who has room and who needs help.
Put the work on the board.
Add projects and tasks with an estimate and an owner. Leave work unassigned while you decide.
Balance the week.
See overloads immediately. Reassign tasks, revise estimates and export a clear plan for your team.
Your first plan starts empty. The example uses fictional names and figures, and is clearly marked.